Weekly Team Meeting Agenda Template
A weekly touchpoint with your team helps to ensure alignment and provides a great forum for communication and collaboration. Use this free weekly team meeting agenda template so team members can prepare beforehand and capture important notes for later.
Prepare. Gather. Execute.
Regular weekly meetings are often the heartbeat of any organization. Making the most of this time can lead to better ideas, cohesive collaboration, and better outcomes.
Consistent meeting practices for any team.
With this weekly team meeting agenda template, quickly share meeting topics and gather important notes and resources prior to the discussion. Stop wasting precious minutes going over information that can be read ahead of time.
Weekly Team Meeting Agenda
Successful Weekly Team Meetings
Everyone has attended long, unproductive meetings that seem to go on forever without a goal in sight. These meetings are not only time wasters, but suck the enthusiasm right out of teams. That’s why managers and team leaders need to plan their meetings and include only what’s important.
One way to do that is with a team meeting agenda template. Once the team leader has the basic meeting template, they can come up with meeting agenda topics that will fit the overall structure.
Weekly Team Meeting Agenda Template
Before one holds weekly team meetings, the first step is to develop a staff meeting agenda template. This meeting agenda template will keep the meeting structured and on point. The best meeting agenda template should also keep the meetings on schedule, which means no going over time. Team members will appreciate that their time hasn’t been wasted, and management will appreciate the progress.
A Simple Meeting Agenda Template
The first step is to identify the components of the meeting agenda template. It doesn’t have to be elaborate, but it should have the following components:
- Icebreaker. (5 minutes)
- The goal of this weekly team meeting. (5 minutes)
- Problem-solving sprints. (30 minutes)
- Potential roadblocks to the goal. (10 minutes)
- Task assignments and commitments. (5 minutes)
- Kudos and shout-outs. (5 minutes)
Publish the Agenda Ahead of Time
Before each meeting, the agenda needs to be emailed to all those who are attending the meeting. That way, no one comes to the meeting unprepared for the work. Adding time constraints will help keep people on track, plus allow those who attend to schedule other meetings and duties.
Team Meeting Agenda Topics
Weekly meetings don’t have to be the same every time. A good manager or team lead knows that it’s best to mix up the topics to keep meetings fresh and team members engaged. Of course, during big roll-outs and tight deadlines, teams need to focus on the job, but sometimes mixing it up can have benefits as well, such as a much-needed break.
Agenda topics may include the project your team is working on, but the meetings can also be used to foster teamwork, empower team members, and educate them. These topics should be geared not only to onsite team members but remote team members as well. That way everyone is up-to-date on the project and feel that they’re a part of the team, even if they work remotely.
Agenda topics include:
- Company vision.
- Company status.
- Project updates.
- Upcoming projects.
- Project brainstorming.
- Client updates.
Ask for Input from the Team
Before one publishes the meeting agenda topics for the next weekly agenda, a team leader or manager should request input from their team. Often, the team members know where issues lie and can solicit help from other team members in a brainstorming session. Thus, using the weekly team meeting facilitates communication and enables team members to come up with solutions with the help of others in the team.
Weekly Team Meeting Ideas
Not all weekly meetings need to be about projects or business updates. Instead, try mixing up the project meetings with other creative and interesting ideas. These can include:
- Guest speakers.
- Educational seminars.
- Round-Table learning (where each person shares knowledge).
- Celebrate a success.
- Watch a relevant TED talk.
- Teambuilding exercises.
A creative meeting agenda template might look like this:
- Kudos and shout-outs.
- Introduce a guest speaker and why their topic is useful.
- Guest speaker.
- Questions and answers.
- Updates and assignments.
Recording Your Successful Meetings
Just as it is important to have meetings, it’s also important to take good notes and record the meetings so that everyone has a chance to review what was discussed. This is vitally important for those who may not have been able to attend the meeting and for those who work remotely.
The work doesn’t end when the meeting is over. Notes, action items, and follow-ups are things you need to work on once the meeting is completed. When everyone knows what they must do after the meeting, there’s less confusion and more productivity.
Docket can help organize meetings, take notes, manage tasks, and more, so teams can have more efficient and productive meetings, whether onsite or remote. Because successful and productive meetings take organization, it’s important for team leaders to use the right tools to plan their meetings.