Sprint Planning Template
Prepare for your next sprint with this sprint planning agenda template. Review goals, define scope, and make decisions collaboratively.
Stay agile with better sprint planning
Sprints are sections of work with defined goals and deliverables broken out into digestible pieces to fit the capacity of the team. Sprints can last anywhere from a week-long to a month, and this allows for teams to quickly pivot should changes occur.
Keep track of the 'what' and the 'why'
Having agreement and alignment on what will be completed and how the work will be accomplished helps to provide predictability in planning and visibility for stakeholders.
Sprint Planning Agenda
Sprint planning meetings are a critical part of engineering and creative teams. A sprint planning meeting agenda can greatly facilitate collaborative sessions. The objective of sprint planning meeting is to break up tasks into easily manageable parts that the team can complete. Sprints last anywhere from a week to a month.
Using a sprint planning template can greatly facilitate the meeting because they use a sprint planning checklist to ensure all topics are covered. The following is the main agenda for sprint planning meeting checklist:
- Define the sprint’s scope by examining the project backlog.
- Establish the sprint’s goals.
- Take inventory of every team member’s capacity by breaking down each project into estimated hours needed or story points.
- Break each project into tasks.
- Update the project management team will break out each project into tasks and usually update their project management software with these tasks, owners, descriptions, and other resources.
A template for more efficient sprint planning
Following the retrospective of the previous sprint, every sprint planning meeting should first examine the project backlog to discuss the overall goal of the sprint period. This helps to define the scope of the sprint. From there, the team needs to take inventory of capacity from every team member. This is often done by breaking down projects into story points or estimated hours of work. Finally, with the goals defined, projects selected, and capacity identified, the team will break out each project into tasks and usually update their project management software with these tasks, owners, descriptions, and other resources.
Try these sprint planning tips
Since these meetings are so regular, teams should look for ways to make them fun and engaging. Some ideas include, asking everyone to bring one new project idea to the table (give awards for “quickest win” or “most out-of-the box”), inviting a customer or client to speak and field questions, or switching story points and estimated hours with something tangible or silly, like ‘tacos’ where you give ‘tacos’ to each team member representing the story points he or she will be responsible for.