Pillar: Team Meeting App – Docket

Better Meeting Management for Hybrid Working

Docket is a meeting-focused workspace for collaborative agenda creation, decision documentation, and action item tracking. Rated a Leader in meeting management by G2.

Make the most of every meeting.

Team Meeting App

Meetings of all kinds are regular occurrences for many businesses. Holding meetings, whether with a small team or a whole department, can be an effective way to align goals, build strategies, and generally keep everyone on the same page. However, some companies may not be seeing the full benefits of holding a recurring team meeting. Meetings that are poorly planned or poorly run are not as effective as they could be, and the potential for organizing and focusing productivity is likely diminished or lost entirely. 

To keep meetings organized, businesses could consider using team meeting software that can help streamline the entire process of planning, holding, and following up on a team meeting. Trying to hold productive meetings without the use of some kind of team meeting platform can sometimes be challenging, and a meeting that fails is probably nothing but a waste of time. Companies may be able to ensure that meetings deliver valuable information in an efficient and actionable manner by implementing a team meeting app.

Docket is one team meeting platform that can provide the tools and resources to help companies plan and execute more effective meetings. Docket can help leaders create meeting agendas and efficiently distribute them to everyone who will be attending the meeting, along with any additional resources they will need to understand or participate in the meeting. It can also make it easier for team members to collaborate during video conferences and can enable everyone to stay aligned and focused even after the meeting is over. Team meeting software like Docket may be able to help teams get more work done by facilitating organized, efficient, and valuable meetings.

When a team meeting has no structure, it is not as likely to be effective. By using a team meeting app, team leaders could find it easier to create cohesive meeting agendas and provide team members with the resources they need to come to meetings prepared. When meetings are planned well, they are more likely to revitalize productivity in the office. A disorganized meeting could possibly do nothing more than frustrate and confuse employees. This is why it can be so helpful to take advantage of team meeting software.

Team Collaboration Tools

Meetings are usually most effective when everyone contributes something to the meeting. After all, collaboration is the whole point, otherwise there would be little need for a meeting in the first place. When everyone in the room is empowered to contribute, it creates a collaborative atmosphere where everyone can add value to the meeting.

Finding ways to get everyone involved in meetings can improve the chances of coming away from the meeting with plenty of valuable notes and ideas that can be acted on. There are many possible ways to get people involved during meetings and encourage collaboration. One method could involve using some kind of collaboration software online. Team leaders could also try planning organized activities during the meeting, like an icebreaker to start off the collaborative mood, or a structured brainstorming session in small groups to make sure everyone has the opportunity to contribute an idea or two. 

There are plenty of other viable team collaboration tools as well, and each leader should try to find the strategies and activities that make the most sense for their team and their company. Doing so could lead to increased involvement and collaboration during meetings, which could improve the odds of the meeting being productive.

One method that could be used to make meetings more collaborative is team collaboration software like Docket. Docket includes many of the team collaboration tools one would hope to find in a team collaboration platform. Implementing team collaboration software might be the right solution for a company that wants to create a more collaborative atmosphere in their meetings. 

One of Docket’s features allows team members to maintain a collaborative digital workspace where they can share meeting notes and keep track of ideas. These kinds of team collaboration tools can make it easier to stay organized and enable everyone to contribute, as well as provide equal access to the information that was shared and the decisions that were made during the meeting. Even team members who were not able to make it to the meeting can view past meeting notes to catch up on what they missed.

Effective Team Meetings

Team meetings can be a time for everyone to realign and make sure that everyone has the information and the resources they need to take confident, productive next steps. But if the meeting is not run effectively, this goal may not be realized, and the meeting’s potential may be wasted. Companies that are struggling to run effective team meetings should consider finding an alternative method of planning and running meetings.

Creating a clear agenda is usually the first step to running effective team meetings. By planning an agenda, all meeting participants can be informed ahead of time of what the meeting will entail and come prepared with the appropriate resources. Distributing an agenda ahead of time might also allow everyone to start thinking of some team meeting ideas and have them ready when it comes time for the meeting.

A clear agenda can help start the meeting off right, but once the meeting begins, it still needs to be run efficiently for it to be fully effective. Incorporating collaborative elements into the meeting can help hold everyone’s attention and can create the opportunity for everyone to contribute ideas. By the end, everyone should have a clear takeaway from the meeting and a concrete plan of action. If a meeting does not result in action, the meeting was probably not as effective as it could have been. Team leaders could try incorporating a meeting intelligence platform like Docket into their process of planning and running meetings if they are looking for a way to hold more effective team meetings.

Virtual Meeting Software

There may be times when the whole team is not able to meet in person. In these cases, virtual meeting software could be used to allow everyone to participate in the meeting remotely. Remote communication typically comes with some disadvantages, but the best online meeting software can provide many benefits as well. Here are a few of the advantages of using web meeting software to run virtual meetings:

  • Hiring remote workers could save money by lowering building costs as well as introduce more flexible salary and tax options.
  • Having employees all over the country or the world can increase the size of the available talent pool as well as provide coverage for a variety of time zones.
  • Virtual meetings have the potential to be more efficient because people generally spend less time socializing than they would at in-person meetings and get right to the point instead.

One of the biggest challenges involved with running remote meetings is that engagement is typically more difficult. It may be harder to find ways to collaborate effectively during the meeting when everyone is not in the same room with each other. This means that team leaders might need some extra help planning ways to encourage everyone to participate. Remote meeting software could make it easier for leaders to plan effective team meetings that enable input from everyone.

Team Meeting Agenda Template

Team meetings are usually more productive when a clear meeting agenda is created and distributed ahead of time. It is easy to neglect this important step, but using a meeting agenda app can make the process of building meeting agendas much easier. With meeting agenda software, team leaders could start with a team meeting agenda template and customize it to the specific needs of that particular meeting. By using a team meeting agenda template in this way, team leaders could save time on meeting planning and enable a consistent structure. When meetings are kept structured and organized, they are usually more likely to be productive.

A meeting agenda app can help meetings stay on track. Planning a clear agenda in advance can help teams prioritize discussion topics and promote better meeting habits overall. A meeting agenda can give team members the opportunity to prepare for the meeting, ensuring everyone shows up ready to participate.

Meeting Notes App

One of the most useful features offered by some meeting software is a meeting notes app. When team members can use a team work app to share notes and collaborate in one place during meetings, everyone can benefit. Access to shared notes can make it easier for everyone to focus and keep up with the discussion.

The best team apps include features that can help prevent team members from becoming distracted during meetings. Meeting software that allows team members to share one space for notes during meetings can help reduce distractions by removing the need for everyone to focus on taking their own notes. Instead, with a meeting notes app, team members could take notes in a collaborative fashion, enabling ideas and important information to be recorded without disrupting teamwork and engagement. A team work app may be able to help team leaders streamline meetings and keep everyone on track without risking distractions and other pitfalls that could stunt productivity.

“Docket has quickly become essential to doing our best work at Studio Science. Meetings are critically important to the services we provide clients, and having a platform dedicated to making meetings more effective, collaborative, and structured is game changing.”

Steve Pruden, CEO at Studio Science

“Docket helps us build better agendas, easily share notes, and follow up on action items. We have noticed our meetings have better preparation and follow through since partnering with Docket.”

Roger Deetz, VP of Engineering at Springbuk

🎉  The Docket app for Zoom is here! 🎉  Seamlessly integrate your meeting resources into Zoom meetings. 👉 Learn More!
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