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Team Collaboration App
Over the past few decades, technological advances have drastically changed how people live their everyday lives. This includes both personal and professional spheres. When it comes to the workplace, technology seems to have made working more individual than ever before; however, in reality, teamwork is still a critical part of nearly every business. With more people working remotely, it is critical for teams to stay in communication as they work together to accomplish important tasks. This is where a team collaboration app can be crucial.
Why Collaboration Becomes More Critical Every Day
When technology began to advance, there were many who thought that it would bring people together like never before; however, in reality, it has disconnected people in unexpected ways. Now, people seem to have sacrificed human relations at the altar of technology and efficiency. Instead, we should try to embrace technology and use it to bring teams closer together.
Many businesses have teams that work remotely and across multiple functions. In order for work to get done both during and outside of meetings, it is important to collaborate. Even though people are working remotely, there are project management tools, teamwork apps, digital collaboration platforms, and cloud based collaboration tools that can be employed to help people come together. A collaboration platform such as Asana, Flock, or Docket can revolutionize digital etiquette and encourage group collaboration in a way that provides the company with a competitive advantage. Of course, encouraging team collaboration tools through a team collaboration app such as Asana vs. Trello is easier said than done. In order to maximize these tools, it is critical for everyone to know about some of the key ways to collaborate. Encouraging group collaboration using the right project collaboration tools is the right place to start.
Of course, every team, company, and business is different. One entity is not going to have the same needs as the next. Therefore, the methods of collaboration are going to vary as well. With this in mind, it is critical for everyone to think about how they are going to collaborate. There are lots of different ways to collaborate and it is important to tailor any collaboration effort to meet the needs of the team.
Ways to Collaborate
There are countless ways that teams can come together and collaborate using enterprise collaboration tools. The best part is that there are even free online collaboration tools, free collaboration apps, and even free project collaboration tools, such as Google collaboration tools and Docket, that can provide a starting place. Some of these include:
Communication Tools: One of the top collaboration tool examples comes in the form of communication tools. A collaboration website is going to start with communication. Because many people work from home, they might not be able to communicate in-person like they did before. At the same time, communicating via email or text message might leave the company’s data prone to getting hacked. These options might also not have the agile collaboration tools that are required, such as Slack collaboration. Therefore, any collaboration is going to start with communication. Looking at cloud-based collaboration tools create an easier, more reliable way for teams to communicate.
Shared Documents: The best team collaboration apps 2019 are going to have a way for team members to share documents. Sharing documents is one of the most important parts of collaborative technology tools. While Microsoft Word has been around for what feels like forever, the biggest problem is that no more than one person can edit the document at a given time. This creates a serious problem. Fortunately, a teamwork app like Docket for meetings will allow multiple people to edit the document at the same time. This is one of the major benefits of creating a shared document through helpful collaboration. There are even asynchronous collaboration tools that will let someone do this.
Task Management Tools: Task management tools are also critical for those looking to collaborate today. Asana free or Asana premium also has helpful task management tools for teams that work remotely. Without the entire team being present, it can be hard to coordinate the various activities of each team member. This is where collaboration tools for business, such as task management tools, are critical. For example, an Asana review of tasks can be one of the collaboration tools useful to a network administrator, project manager, designer, and developer in how they track their work, handoffs, testing, and release of new product features. These tools allow the entire team to work together toward a common goal. When people aren’t physically together, it is easy for the project to splinter off in multiple directions. With small team and enterprise collaboration tools that include task management, teams are able to keep track of all outstanding work steps to see a project through while keeping everyone on the same page.
Meeting Agendas: Next, digital collaboration tools should also include meeting agendas. Meeting agendas are critical because they allow everyone to prepare for a meeting to make the most of their time together. They are also critical for helping those who might not be physically present at the meeting. When coming up with a meeting agenda, it is helpful to be able to collaborate on what gets included and what gets cut. A tool like Docket will help someone build a meeting agenda in a constructive, team-oriented manner. In collaboration, teamwork is key. This includes building meeting agendas.
Websites: Websites are a critical part of the collaboration process. A website is a helpful place where key documents and information can be stored in a medium that can be accessed from almost anywhere. Collaborative website design and collaboration websites for students are great examples of teamwork at its finest. It is important not to overlook the role of websites in the collaboration process.
Notes: While this may sound simple, notes are often overlooked when it comes to the collaboration process. Notes are critical because they allow people to pick up where someone else left off. While there are lots of ways to take notes, the answer to the question “what are collaboration tools” should start with notes. How notes are written, saved, and recorded is a critical factor to consider when looking at the types of cloud collaboration. Using a tool like Docket, one can not only collaborate with others in taking notes but also share professionally, branded recaps that share out the notes in a way that facilitates alignment.
These are only a few of the many ways that a team might collaborate. All of these tasks are important and how they are accomplished will dictate the success of any collaborative approach. When looking at any collaboration wiki, it is critical to consider the best practices of collaboration and ways to pull all of these process steps together.
Collaboration Best Practices
For those who are looking at collaboration best practices, there are a few key points that everyone should remember. They include:
Platform: Whenever a business is trying to encourage successful collaboration, it is important to think about the platform that is going to be used. For example, after using the Asana login, the Asana personal view might be different from user to user. It is important to think about the qualities of the teams involved. The platform needs to be tailored to meet the needs of the team, drawing its strengths to the forefront. This is how tasks are going to get accomplished, such as a collaborative website builder.
Real-Time Data: Next, collaborative work management tools and collaboration best practices also need to consider real-time data. Workplace collaboration technology has developed types of collaboration tools, including digital collaboration in the classroom, that allows real-time communication to happen. In fact, real-time communication is one of the biggest reasons for using collaboration tools. Even online collaboration tools for education, such as digital collaboration tools for students, are bringing real-time data to the forefront. In order for teams to work together in a constructive manner, it is important to have access to real-time communication. Building this as a workplace habit at the forefront is going to go a long way toward ensuring any collaboration is going to be successful. Ensure that there is a way for every team member to have access to real-time data.
Support: During the collaboration process, everyone is going to have slightly different ideas. It is these differences that make everyone a critical part of the team. Therefore, it is important for everyone to remember to be constructive and not destructive. Be supportive of one another. Do not needlessly shoot down someone’s ideas and never engage in any personal attacks. Instead, offer constructive criticism and help build or modify an idea when required. Furthermore, if someone is good at something, let them handle it. Everyone has their strengths and people should be allowed to maximize their strengths for the good of the team and company as a whole. Building a team mentality that maximizes each other’s strengths while covering for weaknesses is a critical part of any collaboration effort.
Adapt and Evolve: Finally, nobody should ever be afraid of adapting and evolving as the situation requires it. There are changes that are constantly happening in the world of collaboration and communication. As new tools and software continue to emerge, it is critical for everyone to think about how these new developments are going to impact them. The teams that are going to be most successful in the Information Age are those who are able to adapt to the changing landscape as quickly and efficiently as possible. Without a doubt, these adaptations and evolutions are going to require collaboration as well. Therefore, everyone should remember to keep their ears to the ground when it comes to the industry. This will allow someone to be innovative as new solutions continue to emerge.
These are only a few of the many best practices that teams and organizations can keep in mind when it comes to collaboration. Any successful collaboration is going to depend on its parts working together efficiently and effectively.