This post is part of our series on The 5 Types of Work Meetings.
Many people like to joke about meetings, commiserating over the water cooler about how long or how tedious x and x meeting was. Yet, as much as your employees or volunteers may like to complain, the truth is that meetings are a critically important part of every business, no matter what type of business you are in the business of doing. Thus, one of the most important skills any leader can have is to make daily meetings engaging and one great place to start is by crafting a more effective stand up meeting agenda and including fun icebreakers for meetings. In fact, for leadership tips, stand up meetings are a great place to start.
What is a standup meeting?
As the name suggests, standup meetings are typically (though not always) held while everyone is standing up. A standup meeting is sometimes also called scrum meetings or the daily scrum, a term that reference the name of the huddle formed at the beginning of a rugby game. Like the sports version, the daily scrum meeting checklist should be about where everyone is, what the goals of the day are, and how each member is planning to perform in order to meet those goals. Some remote organizations will use a virtual stand up meeting to perform these same aspects even when their team members are separated by distance.
Generally, standup meetings are daily, making it important for leaders to establish a daily standup meeting template or daily scrum meeting checklist using a tool like Docket which will help keep things organized and will inform employees of what to expect every day when they head to the meeting. The most important thing to look at when drafting a daily standup meeting email template or a daily standup meeting invite template is that a stand up is not a status meeting, meaning that this may be a short 10 to 15-minute meeting, but it is one that should have a targeted approach. For some organizations, a weekly stand up meeting agenda is sufficient.
How does a standup meeting work?
As noted above, it’s hard to hate stand up meetings because of how short and to the point they are. The best way to organize a standup meeting is by sending out a daily scrum meeting email template that dictates the following three questions to ask in stand up meeting that will be the center of the meeting:
- What did each employee or the team in general accomplish yesterday?
- What will each employee or the team in general accomplish today?
- What obstacles may impede the progress of each employee or the team?
Now, it’s easy for the answers to these questions to become long-winded, which can lead to why stand up meeting is bad and can make some thinking stand up meetings – waste of time. The key to ensuring your marketing stand up meetings or another type of organizational daily scrum meetings are effective is to get the energy up in the beginning and then ensure everyone stays on the topic as you go around and ask these three questions from each member of the meeting.
If this is your first time organizing a stand up meeting, think of it as an excellent way of getting to know activities for team building. There are a lot of great 5 minute games for meetings that you can incorporate into lean stand up meetings. Using an intelligent meeting program like Docket is a great place to start for sourcing ice breaker games for meetings, and that can even include icebreaker games for kids, icebreaker games for small groups, and ice breaker games for youth as well as for adults.
How do I know what to say in a standup meeting?
In addition to helping you come up with fun stand up meeting ideas to open your daily scrum meeting with, programs like Docket offer an easy-to-follow daily scrum meeting template or you can create a separate daily meeting Excel template. This stand up meeting template makes it easy to put together a weekly stand up meeting agenda and gives you an outline for how to organize and what to say in a stand up meeting as well as share with other meeting guests.
Marketing stand up meetings, daily stand up meetings manufacturing, and scrum meetings in other industries are all best done when they are done on a daily basis. Same time, same place, same people. So long as you keep things in a routine and still incorporate unique daily scrum fun to keep the meeting engaging, your daily kanban stand up meeting will be a success. Employees, volunteers, youth, and others all do best when the know what is expected of them and what they can expect from their team. Use a daily standup meeting excel template to get started with organizing stand up ideas, stand up meeting games, and stand up meeting best practices. But once you have an idea of how this works, we’re sure you’ll soon add your own unique adjustments to make the perfect stand up meeting template for your team.