Video Conferencing Solutions to Enhance Your Remote Work Environment - Docket

Video Conferencing Solutions to Enhance Your Remote Work Environment

Remote work is here to stay, and so is free video conferencing. Over the years, as technology has changed, improved and expanded, it has become increasingly possible and popular to work from home. In addition, as globalization of companies occurs, people are increasingly working with others who are in locations in other parts of the U.S. and around the world. Companies still want to have the functionality that they would experience while in the same physical location. That is definitely possible, thanks in large part to video conferencing solutions including a free video conference app.

The shift to remote working can improve and expand company and departmental opportunities in many ways. For example, thanks to remote working, it is possible to offer all-day client support, different perspectives and more diversity. Remote work can also bring challenges that will be discussed in the following sections, but there are video conferencing services and solutions to help fill those gaps and bring everyone closer together to get work done.

Remote Meeting Challenges and Solutions

Although conducting meetings remotely and globally offers many pluses, it also brings about its share of challenges, such as deciding between Zoom vs Skype and finding the best free video conferencing. But there are certainly ways to resolve those. Here are some strategies.

Need for Visual Contact

When conducting a meeting in person, you can easily see everyone who is participating in the event, pick up on subtle cues like body language and view everything that other participants show. The best way to achieve this is to use the best video conferencing app.

Solution: With video conferencing, including video conferencing app for PC, you are able to simulate the dynamics involved with an in-person meeting and can quickly and easily share visual content. Even better, you can seamlessly use your Zoom login to access video conferencing without hassle and use integrations like Docket which syncs with your calendar and video conferencing tools like Zoom to help run an effective meeting.

Need for Verbal Communication

Interacting with colleagues through verbal communication is essential, and that automatically happens during in-person meetings. But how do you replicate that when working offsite?

Solution: At the same time that you are able to see meeting participants when you are using a tool like Zoom video conferencing or Zoom app download for PC, you can also hear them. With today’s technology, the sound quality is superb and clear. Once you know how to use a video conferencing solution, you are poised to make the most of remote work and conferences.

Language Barriers

When working with people in global locations, there is a strong possibility that the various meeting participants will speak different languages from each other. That can create barriers to effective communication. But with creativity, the best video conferencing equipment and software, you can overcome obstacles.

Solution: Video conferencing software makes it possible to interact with meeting participants who speak and understand other languages, thus maximizing how much can be accomplished in meetings. Once you download a tool like Zoom meeting for Windows, you are well on your way to effective meetings.

Need for Sharing Content

In an in-person meeting, it is simple enough to share digital content with all participants. But when people are not all in the same place at the same time, that can be tricky – unless you are using video conferencing with the best video conferencing app 2019 and the best video conferencing hardware 2019.

Solution: Built-in features of video conferencing tools and technology make it possible to efficiently share content digitally while using the best video conferencing for small business.

Need for Brainstorming and Whiteboarding

During an in-person meeting, participants can team up to brainstorm and collectively generate ideas. They can also use whiteboards as they produce such creative concepts. Not meeting in person can appear to preclude that from happening, but fortunately that is no longer true.

Solution: With video conferencing tools and features, it is easy to brainstorm ideas together and use whiteboard types of features to write down and share ideas.

Time Zone Differences

When working with someone in a different area, there is a good chance that person and maybe even multiple participants will be in different timezones. To overcome that barrier, make sure you have both the best video conferencing hardware and cutting-edge software.

Solution: With the best video conferencing hardware for small business, you can meet at a mutually agreeable time, no matter how widely the various participants’ time zones are different from each other.

In today’s technologically advanced world, thanks to top web conferencing software and the best video conferencing equipment for small business, it is possible to do many of the same things you would do if you were in the same physical location as team members. Check your video conferencing software list, and make sure it includes the best tools to create a win-win for everyone involved.

About the Author

Heather Hansson

Heather Hansson

Heather directs product management and marketing initiatives for Docket. She enjoys leading cross-functional teams to work together on vision, strategy, and implementing solutions that help people work and live better. When she isn’t helping rid the world of wasteful meetings with Docket, Heather likes to run, take violin lessons with her son, and spend time with her family.