Turning the Chore of Agendas Into A Habit - Docket

Turning the Chore of Agendas Into A Habit

Coming up with a simple meeting agenda can be harder than it sounds; however, like any other task, the more people practice it, the easier it is going to become. For those who are looking for ways to turn what seems like a chore into a habit, there are a few tips to keep in mind. By following some of the helpful advice below, everyone will be able to make an effective meeting agenda using a meeting template Word, meeting agenda sample PDF, or a meeting agenda in a meeting tool like Docket

The Meeting is Scheduled, Now What?

One of the first steps in coming up with a meeting agenda is coming up with a time that works for everyone. It can be hard to take a look at everyone’s calendars and find a time that works for every person and location. If it seems like everyone is busy, that is because everyone’s time is valuable. This makes it challenging to find a time that works for every guest.

In reality, there have been a lot of technological advances that have made it easier for people to coordinate their schedules. By sharing calendars electronically, it is relatively straightforward to superimpose everyone’s calendar and find a time that works well for those involved. At the same time, people simply need to ensure that everyone has their calendar updated. Once the meeting has been scheduled, the true challenge is coming up with a meeting agenda template Word, Google, or any other medium. Coming up with a team meeting agenda template or a staff meeting agenda template is what people truly struggle with.

Even though this is a major challenge, coming up with a staff meeting agenda template or a conference agenda template is very important. Working with agenda template Google Docs is an option for making sure that everyone knows what to expect when they arrive for the meeting. Using a tool like Docket, specifically designed for meetings, provides an easy solution to building agendas or finding agenda templates that makes preparing for meetings even easier.

How To Start Building Agendas

For those who are looking to start building agendas, it might be tempting to start with a blank page; however, this can be challenging. People may not know how to design the headers, how to make the lines line up, or how to group together the various agenda items examples in a way that makes sense. The good news is that there are helpful ways to look for free agenda templates, such as searching for things like “top 10 agenda template free.” Or look at a meeting tool like Docket to find a long list of templates that can help you get started. 

For example, there is even a meeting agenda template Google document that can serve as a great business meeting agenda sample, allowing multiple people to edit it at the same time if desired. There are also weekly team meeting agenda templates that can serve as a free meeting agenda template for those in need of one. The reality is that there isn’t a single best meeting agenda template because everyone’s needs are different. People should consider finding a creative meeting agenda template or a fun agenda template to keep everyone’s attention.

Once a template has been found, it is important to make sure the right components are included on the meeting agenda template document. For example, it is helpful to designate someone to take meeting minutes template Google docs to help out people who might not have been able to make it to the meeting. Furthermore, on the leadership meeting agenda template, make sure there is a clear goal or meeting purpose. This will remind everyone of why they are there. The meeting agenda template should also have categories that help people follow along. Finally, make sure there is also a list of related resources on the casual meeting agenda template to help others prepare. There are a few of the most important tips for making sure a formal meeting agenda template document allows a meeting to run smoothly.

How To Take Your Agendas to the Next Level

While it is great to work with a monthly team meeting agenda template or a team meeting agenda template document, it is just as important for everyone to make this template their own. After all, every meeting is different and it needs to be customized to meet the needs of the user. First, try to share the formal meeting agenda template sample with the rest of the team. This could involve emailing it to everyone else in the group or sharing the team meeting agenda template PowerPoint through a Google Docs folder. Looking at meeting agenda email examples can be helpful for this purpose as well. In Docket, you can easily copy other agendas from meetings you attend and save them to customize or use them in your template library later on.

Finally, even though agenda preparation may feel like a chore at first, the more people do it, the more of a habit this will become. Like anything, practice makes perfect, so don’t be afraid to branch out and try working with a variety of agenda templates. They all have their individual places and purposes. Furthermore, try to gather some feedback from those who attend the meeting. This is a way to make everyone feels like they are involved. Once agenda preparation feels like a team effort instead of an individual chore, this is going to become more of a habit. There are lots of helpful resources for everyone to make their meeting agendas easier to develop.

About the Author

Heather Hansson

Heather is VP of Product and Chief of Staff at Docket. She enjoys leading cross-functional teams to work together on vision, strategy, and implementing solutions that help people work and live better. When she isn’t helping rid the world of wasteful meetings with Docket, Heather likes to run, take violin lessons with her son, and spend time with her family.

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