Scrum and Agile Process for Meetings - Docket

Scrum and Agile Process for Meetings

In today’s competitive business world, companies have to constantly come up with ways of ensuring they remain relevant and achieve customer satisfaction. This means putting in place measures and creating an environment that will boost productivity. Meetings play an important role in determining the direction any business takes, making it important to ensure that all meetings have a significant impact. Thanks to technology, there are several tools that organizations can use to develop simple but effective ideas that will push the company in the right direction. Agile, Scrum, and Sprint play a crucial role in this regard.

Agile, Scrum and Sprint and how they can help boost productivity

To understand how agile, scrum, and sprint boost productivity, it would be important to know what they are. Reading an agile scrum book PDF will provide more information.

  • What is agile? – this is a software development methodology that focuses on customer satisfaction and is adaptable to changes. The development approach is interactive and incremental, encouraging feedback from end users throughout the project. Priority is given to works that deliver business and customer value.
  • What is scrum? – an agile framework with an iterative approach, scrum is a revolutionary approach to building teams and implementing agile. Teams could hold daily scrum meetings to evaluate progress, find ways to improve products or services, and determine whether they are on the right track.
  • What is sprint? – Sprint meetings are the foundation of the Scrum methodology. In these meetings, communication takes place, and plans for the products are created and advanced.

Agile, scrum, and sprint allow for the breaking of meetings into two or three shorter ones. The shorter meetings are held quickly and effectively, making sure that people focus on accomplishing tasks. The approach also encourages open and constant communication of goals. This ensures that each team member understands how they can adjust their actions to fit into the universal project goals. Instead of having teams working independently, this approach allows teams to gel permanently to produce master teams. The teams gather experience and can track metrics more closely. As such, rather than an agile vs. scrum or scrum vs. sprint relationship, the three are interdependent. In the end, the entire approach helps in beating deadlines and boosting productivity.

Types of Scrum meetings

Before the process begins, members have to discuss scrum meeting ground rules. This is then followed by a series of follow-up meetings. Here is a complete scrum meetings list.

Daily standup

These meetings take place throughout the sprint and are designed to ensure transparency and accountability of team members. During the meetings, members are required to provide information on what they did the previous day, what they intend to do on the day of the meeting and outline issues that could be impeding their progress.

Sprint planning

A scrum sprint planning meeting marks the beginning of the working process of agile. The product owner will communicate their vision for the project and how the teams can work to meet this goal. Members will then decide how much work they can complete within the given time, based on their capacity and number. Mostly, the scrum meeting duration will be about two hours every week, making it a maximum of four hours for a two-week sprint.

Sprint review

A sprint review meeting occurs at the end of the sprint, with the intention of discussing with shareholders what was accomplished during the sprint. Apart from providing a platform to give and receive feedback, the scrum meeting is used to showcase a live demonstration of the completed work. During a sprint review, different stakeholders may also suggest changes and improvements to the product.

Sprint retrospective

This is a meeting where the scrum team gathers to reflect on their progress. Team members speak freely and openly about concerns and teamwork with a view to build and develop the team. Some of the things that will be discussed during this meeting are things that did and didn’t work during the last sprint. By contributing to the internal improvement, a sprint retrospective meeting helps teams to achieve the greater goal.

Product backlog refinement

During this meeting, the business owners will interact with the development team. Here, the development and quality of the final product are assessed. The meeting also reflects upon the team backlogs, giving a chance to evaluate the feasibility, familiarize team members with what is coming up in the next sprint, express concerns, and make sprint planning much quicker.

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Roles in the scrum meeting process

The roles taken by individuals and team members during the scrum process play an important role in ensuring the success of the project. As such, it is important for everyone involved to play their part to facilitate a smooth process. Here are the major scrum roles in this process.

Product owner

This is the key stakeholder in the project. The product owner bears and communicates the vision for the software to be built. This means that they focus on both the work to be completed as well as the market requirements. As much as the product owner engages actively with the team, they do not determine how much work goes on during the sprint cycles or alter the goals of any particular sprint. Communication is a big part of this role since the product owner has to communicate with the team and other stakeholders.

Scrum master

The scrum master is tasked with the responsibility to ensure that the team keeps to the values and practices of Scrum. Working just like a coach, the scrum master removes impediments and deals with challenges, facilitates meetings, and interacts with the product owner to make sure the product backlog is ready for the next sprint. While this person does not have authority over the team, they have authority over the process, including determining who starts the daily scrum. This means that they can change the lengths of the sprints but cannot fire people. It would be important for one to have a professional scrum master certification to play the role effectively. A scrum guide agile project management guide for scrum master would also be a great resource.

Scrum team

The scrum team can be made up of between five and nine people. Instead of assigning each member distinct roles, they have a set of tasks that they are required to complete together. Everyone in the scrum team works together to see to it that the tasks agreed on for a given sprint are completed. If projects are larger, teams work together instead of forming larger teams. Each team can choose a representative who attends meetings with people from other teams.

Certifications and training to effectively work in an agile or scrum process

Agile certification and training can help to improve the scrum practice. In addition to this, scrum certification will ensure that those who take the courses are more effective at the workplace. Also, keep in mind that Scrum certification cost differs from one organization to the other. Here are some of the certification courses one can consider pursuing.

Scrum Alliance

This is arguably the leading and one of the most reliable organizations for Scrum professionals. Scrum Alliance offers six scrum certifications, giving you a range of options.

Project Management Institute (PMI)

The Agile Certified Practitioner (ACP) from PMI ensures that the certification holder has real-world experience in managing different agile projects. This works well for project management professionals whose companies are using or adopting agile practices.

APMG International

This is a global accreditation organization offering a number of project management certifications. The main aim is to assess the ability of project managers to create an agile framework in organizations that require visibility and standards.

Scaled Agile Academy

The Scaled Agile Academy offers five certifications, ensuring professionals can demonstrate knowledge and experience necessary when scaling the framework. This certification is particularly important for professionals working in large software enterprises.

Agile Certification Institute

This body focuses on much more than just software development. The ACI offers a wide range of agile credentials and certifications to ensure all aspects of enterprise agile adoption are covered.

Choosing the best scrum certification will ensure you enjoy the benefits of the training. To do this, it will be important to do a little bit of research. Whether you are looking for scrum certification for beginners or are seeking to advance your knowledge of this field, you should establish whether the course you plan to enroll for will lead to valid scrum certification.

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Books and tutorials to learn more about the agile or scrum process

Those who wish to learn more about the agile and scrum process can make use of the numerous books and tutorials available. In addition to going through a scrum book, learners can also watch a scrum tutorial video to improve their knowledge.

Agile Scrum Methodology: Complete Guide for Developers and Testers

This scrum tutorial is great for software developers and testers who wish to learn basic but important terminologies in this area. There are also real examples to help learners understand the process better. The agile tutorial covers a wide range of topics to ensure learners familiarize themselves with challenges and come up with effective solutions to deliver a seamless process.

The Art of Agile Development 1st Edition

Regardless of your experience, reading this book to improve your knowledge will be worth the while. Although scrum is the most popular agile technology today and this book teaches about XP technology, these principles can be employed by those working within a Scrum team.  

Essential Scrum: A Practical Guide to the Most Popular Agile Process

This book will work well for those who are looking to be scrum masters for their teams. Since it is a challenging job profile, this scrum book helps learners to understand how scrum brings order to big projects.

Agile Estimating and Planning

Estimation is one of the most difficult aspects of software development. This is why it is important to understand the different variables and challenges that will let you predict accurately. This book introduces learners to great techniques on estimation and planning. Once learners master these techniques, they will be in a position to do task estimation more effectively.

Scrum: The Art of Doing Twice the Work in Half the Time

The Art of Doing Twice the Work in Half the Time is a great book for anyone who wants to learn scrum methodology. The author explains how scrum works, giving stories to make the experience fun and interesting.

There are numerous resources that learners looking for a scrum book of knowledge can use to become proficient in agile and scrum. These resources could come as scrum PDF, scrum tutorial ppt, scrum tutorial video, among other versions.

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Tools to help run or participate in scrum meetings more effectively

If scrum meetings are to bear the expected results, it is important to ensure that they are effective. The good news is that there are several scrum software tools to help you achieve that. A scrum guide can help you choose the best scrum software and make the most of these tools.


While the first thing that may come to mind is a developer project tracking tool, it should be – a tool to run your meeting! Issues, projects, tasks, ideas, and decisions happen in meetings, informal and formal. Having a good meeting tool like Docket enables all team members to plan and share agendas around projects, collaboratively take notes, distribute decisions to those who need to be aware, and track tasks that come from those meetings. And you need meetings in the end to recognize accomplishments for closure as well.


This is one of the most widely used agile tools for Scrum. This tool has a number of features that ensure seamless scrum implementation. Some of these features include customizable scrum board, backlog management, time tracking, and custom filters. The Jira scrum software can be overwhelming for starters, making it necessary to go through a Jira tutorial to familiarize yourself with the software.

Vivify Scrum

The clutter-free interface of this tool makes it easy to use, even for starters. Some of the features available are a scrum board, project calendar, product backlog management, and customized roles. One of the advantages of this tool is that it allows users to add relevant team members.


Quickscrum is a user-friendly tool with a simple interface for easy backlog management. The tool provides online scrum training, is easy to use and quick to set up. Some of the features that ensure this tool makes scrum meetings more effective are a scrum board, activity tracking, daily scrum meeting checklist, workflow tracker, and customizable filters.


The rich features that Yodiz comes with make it one of the best tools for meeting your team needs. The elaborate toolkit is suitable for setting priorities to communicate urgency to team members. Burndown charts let you evaluate how much work remains at every stage of the project, allowing you to plan accordingly.


Project managers looking to implement scrum smoothly for great results should consider using ScrumDo. The reporting capabilities allow you to monitor your project with accuracy. This lets you keep track of project deadlines and make informed decisions as you progress. Important features include project timeline, tasks management, lead time histogram, and user story mapping.

This list of scrum software tools is by no means exhaustive. Daily scrum meeting template excel and other free scrum software for Mac can enhance effectiveness. Anyone who wishes to advance their knowledge on this subject can benefit greatly from a scrum guide 2019. The best scrum software will not only make the individual more effective but also ensure a smooth process.

About the Author

Heather Hansson

Heather is VP of Product and Chief of Staff at Docket. She enjoys leading cross-functional teams to work together on vision, strategy, and implementing solutions that help people work and live better. When she isn’t helping rid the world of wasteful meetings with Docket, Heather likes to run, take violin lessons with her son, and spend time with her family.

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