Purpose of Meetings - Docket

Purpose of Meetings

Whether you actually call it a “meeting” or use a meeting synonym such as session, collaboration, or convention, the meeting names don’t always reflect the importance of meeting in today’s professional world. Although there are different types of meetings in business communication, every meeting should have a clear meeting purpose and objectives or defined for all participants beforehand. The purpose of meeting agenda can often be the most important part of a simple meeting agenda, as it clearly defines what is expected of the attendees and what meeting goals are intended to be accomplished by the meaning and importance of meeting on a given day.

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Reasons to Have a Meeting

There are different reasons to hold a meeting. As two business meeting objectives examples, a decision-making meeting isn’t the same as a status update meeting, even if both goals are met in a single meeting. Likewise, the purpose of information sharing meetings can overlap with either of the two previous examples, or perhaps other objectives can be reached in a single meeting in addition to the clearly defined original reason for the meeting.

Types of Meeting

In comparing different types of meetings including client-facing meetings with billable hours, internal meetings for team communication and productivity, and recurring meetings for regular policy and project updates within a company, any of these overall meeting classifications have more specific designations to define meeting and its types.

A function meeting might occur at the beginning of a project to define what is expected of everyone involved. An information meeting is to let others know what a person or team is working on or has accomplished. An innovation meeting is to discuss new policies and ideas. A problem-solving meeting occurs when there is an obstruction to successfully accomplishing an assignment. There is no exhaustive list of types of meetings in a company, but the importance of meetings in an organization can’t be denied.

How and When to Share the Purpose of a Meeting

Regardless of the types of meetings and events to be held, the team meeting objectives should be shared as soon as possible. How do you write an objective for a meeting? First, consider what should be included in the agenda. Follow a meeting objectives template using a tool like Docket and send it via a meeting agenda email. Determine “what is meeting purpose” and “what is agenda goals of the meeting” to include in the piece before sending an agenda items example to coworkers and include any software tools such as business meeting PDF, importance of meeting PDF, a purpose of meeting PDF, or importance of meeting ppt to allow attendees to formally prepare notes or get their thoughts in order for a more informal meeting.

Ways to Set Purpose of Meetings

When it comes to meeting purpose examples, different meetings have different purposes that need to be evaluated before calling the meeting. There might be a single goal to accomplish, such as finding a solution to a direct obstacle. A meeting might also be needed to ask or answer a series of questions so it would be important to use the goal to help accomplish this throughout the meeting. Among the various types of meeting, business communication is key. An example of a meeting purpose should always be included in a templatized business meeting agenda sample so anyone using the agenda template can also see the example purpose that needs to be customized for that specific meeting. Always keep in mind that the meeting purpose should be succinct and clear leaving wordiness and details like the purpose of meeting minutes.

Objectives of Holding Meetings

In movies and media, business meetings might be subject to humor and comedy as to how many are held each day. The average employee attends 62 meetings each month, nearly three per day on average. Consider how the same study found 71% of meetings don’t have a clearly written agenda and you’ll understand why some meetings seem meaningless. Although they are important, nobody knows what they’re about or why they have to be distracted from their regular job duties to attend. Such questions are legitimate yet shouldn’t distract from the importance of company meetings. In fact, this explains why a meeting objective and agenda needs to be set and distributed in order to make the meeting more efficient in terms of the goals it is intended to accomplish.

Effective Meeting Agenda Notes and Takeaway Points

The meet meaning in English is fairly simple – two or more people come together to discuss a topic or agenda. In professional terms, the meeting is to make sure everyone involved understands how a project is coming along. In some cases, a meeting is formal verification of what has already been decided through daily interactions.

Regardless of what goals a meeting intends to accomplish, it’s potentially meaningless if not properly documented. Such documentation is achieved by setting an agenda, sharing the agenda and objectives of the meeting beforehand, and maintaining a log of recorded minutes after the fact. In today’s digital age of professional communications, such information is best kept through software designed to manage such tasks. Using a tool like Docket for your meetings is a great way to set and share the meeting purpose and agenda and capturing notes and tasks that help you meet your goals along the way. Put a free trial of Docket to work today.

About the Author

Heather Hansson

Heather is VP of Product and Chief of Staff at Docket. She enjoys leading cross-functional teams to work together on vision, strategy, and implementing solutions that help people work and live better. When she isn’t helping rid the world of wasteful meetings with Docket, Heather likes to run, take violin lessons with her son, and spend time with her family.

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