Last week we talked about how to best lead weekly leadership team meetings. Productive leadership teams are busy running each of their departments, and the last thing they want is to waste time in a weekly meeting with no structure. This is where an L10 Meeting can be helpful.
Developed by EOS Worldwide®, the Level 10 Meeting™ is designed to provide structure and efficiency to produce more effective meetings. Many organizations don’t consider their meeting processes vital to their day-to-day operational success, leading to frustration from employees and leaders alike. The L10 Meeting was created to solve those challenges.
A Better 90 Minute Meeting
When it comes to a 90-minute meeting, it is critical to use this time wisely. At growing organizations, problems can scale just as quickly as revenue, making meetings between managers at all levels prime targets for misalignment and inefficiency. Too often meeting participants find themselves burnt out from meetings that drone on about the wrong topics while big projects remain hampered by undisclosed roadblocks.
Too many companies throw a meeting together without thinking through process, content, or structure. In reality, these types of meeting processes are critical to the day to day functions of an organization. As a result, when the meeting time is not used wisely, it can lead to significant frustrations for both leaders and employees.
Level 10 Meetings position themselves as a better way for everyone to approach the idea of a meeting, how it can be productive, and how everyone can make sure that their time is being used wisely.
The Level 10 Meeting Agenda
Just like with any good and productive meeting, a L10 Meeting starts with n agenda. It is important to note that this meeting agenda cannot be altered and that items cannot be skipped.
- Segue, 5 minutes: This part of the meeting is designed to get everyone comfortable with the meeting. This is an opportunity for everyone to share personal and professionals high points and successes that took place during the week.
- Scorecard Review, 5 minutes: This part of the meeting involves taking a look at the EOS scorecard, which should include the top numbers, KPIs, and metrics. If any metrics might have been missed, they need to go to the issues list. Remember that a Level 10 Meeting scorecard is supposed to be completed ahead of time.
- Rock Review, 5 minutes: This is where everyone goes through the list of major projects. These projects should have clearly defined deadlines. If anything is not on track, it needs to be moved to the issues list.
- Headlines, 5 minutes: During the headlines portion of the meeting, run through all relevant announcements for employees, customers, and prospects.
- To-Do List, 5 minutes: The to-do list should be short and sweet. All tasks need to be marked as either done or not done.
- Issues List, 60 minutes: The issues list is the meat of the meeting. This is where all relevant issues are brought up and discussed. Team members need to talk about the problems, why they have happened, and what can be done to rectify them.
- Conclude, 5 minutes: During the concluding phase of the meeting, the task list needs to be recapped. The meeting needs to be rated on a scale of 1 to 10.
These are the components of a level 10 meeting agenda. The agenda has to be followed in order. Nothing should be skipped.
The L10 Meeting Rating
The most important part of the Level 10 Meeting is the rating given at the end of the meeting. The goal is for the meeting to be rated as a ’10’ by every meeting participant. If anyone rates the meeting below in 8, this requires an explanation.
Do L10 Meetings Really Work?
L10 Meetings can be an effective way to bring attention to meetings in any organization. Used with an EOS Implementer®, L10 Meetings may be one part of a more considerable process need within your organization.
As with many business practices, however, out-of-the-box processes and solutions often have varying degrees of success due to cultural and organizational differences.
The rigidity of the L10 meeting may not make sense for your organization. Like many teams approach Agile and Scrum, it’s important to iterate processes to fit your team’s work style. Additionally, the L10 meeting addresses just one part of the end-to-end meeting lifecycle. Effective meetings come from more than in-meeting efficiencies. Proper preparation before the meeting from participants and sharing discussion points and decisions afterward help to contribute to the overall success of any organization’s meeting processes.