How to Send Emails to a Prospective Client for a Meeting - Docket

How to Send Emails to a Prospective Client for a Meeting

Email to Prospective Client for a Meeting

Sending a cold email to potential clients can be nerve-racking. It can also be very high reward. Email is a low pressure, high-impact way to move the needle when it comes to getting your brand or product in front of a buyer.

There are many different types of client meeting emails and it depends on the one you use depends on each unique situation. 

This guide is intended to walk you through the many different types of prospective client emails as well as to give you a high-level overview of what makes a good prospect email and how to write better prospect emails. 

Cold Email to Potential Client

There are many different reasons to reach out to a potential client. Drafting a sample email to a client for business purposes is a good tool to have. To send cold email to potential clients, you must first think about the purpose. Is this a company introduction email to client, is it an existing client, or is it someone you have already met? Maybe you are drafting a sample email to approach a new client. 

There are many resources where you can find sample emails to clients for new business, email to potential clients sample, how to introduce yourself in an email to clients samples, and business proposal email to client samples.

In addition to those use cases, you may also want to find resources like how to introduce yourself in an email to clients sample (ie. a company introduction email to client sample).

If you are not prospecting new business or trying to introduce your company to a new client, it’s possible you may also want to write a product introduction email to clients, or maybe even send a sample email to a client for a proposal. This would be helpful in giving them a taste of what the proposal looks like so that in the future, when they get the real proposal, they are not caught off guard.

Whether you are prospecting new business, introducing your company brand, marketing a new product, or sending a proposal, there are many reasons to email prospective clients!

How to Write an Email to a Potential Customer [Sample]

It’s good to have a template (or at least a guide) for how to write an email to a potential customer sample. These samples will help your team move faster and help you maintain a consistent voice. This is especially important when writing a persuasive sales email example, or other high stakes communication for your organization. 

Sales email examples in B2B or even the more old school sample sales letter to potential clients are also important messages that would be good to offer your employees a starting point. 

Imagine you task an employee or sales rep with writing an email to a prospective client. Imagine how much more difficult it would be to start from a blank page vs. starting with some sample material. 

Not only will your employees love this, but it will also produce better results because you can measure the performance of each template, and your team will maintain a more consistent voice and format.

Business Introduction Email Sample

Whether you are making a new account manager introduction email to a customer or wondering how to ask for business in an email, having a business introduction email sample ready to go is critical. This simple but important step will help you move faster and produce better business outcomes. 

There are steps you can take for how to write an email to a potential buyer and for how to introduce a new product to customers through email. These steps include first understanding the audience. Then determining a message or offer that will resonate with them. For example, you may be looking to understand how to write an email to sell a product example. If that is the case, you would certainly want different messaging compared to if you were onboarding a brand new client.

Sample Email for Proposal Submission

When writing a sample email for proposal submission, it’s best to keep in mind the best interest of the client. You want to consider all variables, including price, value, services, contract length, and many other things. Send the email with proposal attached so it is easily searchable and referenceable. 

Including a project proposal email sample along with an employee onboarding kit is a good idea for maintaining messaging consistency. 

You might keep this email in a similar place as your sample email to promote business partnerships or other templated collateral. That way, your team always knows where to access emails to prospective clients.

Understanding how to email a bid proposal is a simple but important concept that will help you close more business and improve relations with your customers. 

Final Thoughts

While sending cold emails to prospective clients can be a daunting task, it is an important skill to build and refine. The ability to connect with prospects who may not otherwise know you is a valuable asset in business. Be careful. Abusing this privilege can do more harm than good. Make sure that if you do reach out, it’s relevant, personalized, and respectful. If you have any further questions about cold emailing or how Docket can help, feel free to reach out!

About the Author

Egan Montgomery

Egan Montgomery

Egan is a marketer at High Alpha. He enjoys working alongside portfolio companies to help tell their stories, generate demand, and build marketing programs that scale. When he isn’t helping create and market the next generation of world-class SaaS applications, Egan likes to do yoga, watch sports, and attend concerts around his home city of Indianapolis.