How to Improve Team Productivity - Docket

How to Improve Team Productivity

Productivity at work is always a factor for companies. The more productive a person is, the more the employer benefits. Engaged employees are also more likely to care about the business and work to achieve the goals management sets. How to improve teamwork is one component of the process. Creating seamless ways for people to share information and insights enables better results. Yet, learning how to improve team productivity can seem challenging in today’s workplace.

Productivity at Work

Learning how to improve efficiency at work should be a priority for all management levels. When productivity and efficiency improve, it costs less to do the same amount of work. It also ensures businesses are meeting profit margin goals.

Employees also benefit from being productive workers. An inefficient employee may be bored, lack insight, and not recognize the value they bring to the table. They may have no desire to move up in the company because they do not see the value of their work. Teamwork may be lacking, too. When productivity increases, individuals spend more time focused on the project at hand. They get excited. They are interested not just in getting the work done but ensuring its success.

When methods of improving productivity are used, the end customer benefits, too. They may get better response times from customer service. The final product may be of better quality. In some situations, it means the product gets completed sooner, making the customer happy.

When companies learn how to improve efficiency at work, including using effective team management strategies, they can achieve these and other goals within the business. It may even make everyone’s job a bit easier.

How to Improve Efficiencies at Work

Underscoring how to improve teamwork and productivity in an organization is developing strategies that bring employees into the process. In other words, ruling an office with force or threats does not work well. It is also essential to learn how to talk to employees about productivity. Take a look at factors that increase productivity and workplace efficiency in most environments.

Meeting Prep

It is possible to learn how to improve team productivity by merely showing each employee their voice matters. Meetings in which just a manager spends an hour lecturing the group are only ideal if they are short and to the point. Instead, by providing each employee with a voice and an opportunity to engage with others, they will be more likely to pay attention.

One way to do this is by improving the meeting prep. Create an outline for the meeting. Detail what will be discussed. Send out that list to employees in advance. Ask them for their input. Engage with other speakers at the meeting in advance about the goals and objectives.

Follow Up Reminders

Effective team-building strategies also must include ways to keep employees on track. If an appointment is assigned to a person, use a reminder system to notify the employee that the project’s checkpoint or due date is approaching. By doing this, it is possible to ensure every individual knows what is expected and when.

Utilize Time Management Techniques

Productivity improvement strategies also much work on improving a person’s ability to manage his or her own time wisely. Not everyone is good at managing time, but they can learn how to do so.

  • Schedule blocks of time for specific tasks. Pair down the list of what needs to be done in chunks to make it more manageable.
  • Use timers to focus time in small amounts. Some timers work to block access to social media sites, for example, for 25 minutes. Then, they offer a 5-minute break.
  • Use timers during meetings as a way to stay on track. Allot each topic with a set number of minutes and move on without exception when that time expires.

How to Talk to Employees About Productivity

Learn how to increase employee productivity in the workplace by talking to and encouraging employees. A positive, upbeat conversation about expectations and goals can help promote good results. What is the key to developing a good team? It’s having this type of open engagement. That means management needs to be educated in how to increase team efficiency themselves:

  • Share tips with employees who are struggling with a specific task.
  • Encourage employees to reach out for one-on-one support if they spend a certain amount of time on any one task.
  • Align employees with projects they have skills in and are most likely to do well, as this allows employers to get more accomplished faster, allowing them to work more efficiently because they are confident.

Work to encourage team members consistently. This is not about a one-time pep talk, but proper oversight and constant communication about options and opportunities for improvement.

How to Make Your Team More Productive – Invest in Tools to Keep Them on Track

These ideas to improve team performance are a good starting point. Yet, most companies need to work to implement intelligent meeting management software solutions that keep communication lines up and provide features employees need, such as a daily digest of tasks to be accomplished, or collaborative agendas used to manage meetings. Docket offers these types of tools – and many more – to help increase employee efficiency and satisfaction, customer satisfaction, and bottom-line profits.

About the Author

Heather Hansson

Heather is VP of Product and Chief of Staff at Docket. She enjoys leading cross-functional teams to work together on vision, strategy, and implementing solutions that help people work and live better. When she isn’t helping rid the world of wasteful meetings with Docket, Heather likes to run, take violin lessons with her son, and spend time with her family.

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