From Calendar to Agenda: Be Ready for Your Meetings - Docket

From Calendar to Agenda: Be Ready for Your Meetings

Everyone has busy lives, which means that most people experience the eternal struggle of staying organized. While there are so many agenda app reviews, it can be more than a little overwhelming to choose the right one. Not only that but many apps, like Google Diary 2020, are hyper-specific. This means that one has to string together multiple digital planners to get the right workflow.

One area that many can use improving is creating an online agenda. Learning how to share Google calendars can be a challenge when scheduling and arranging meetings but when adding an agenda, many struggle with how to articulate the purpose and content for the meeting. In this article, we’re going to discuss potential methods professionals can use, as well as see how the best planner app Android, agenda app Android, agenda app Mac, or other devices can help. Here’s a breakdown of how to use a daily planner or online monthly calendar planner in parallel with agenda templates to have more efficient and productive meetings.

The Black Hole Between the Calendar and the Meeting

Finding a meeting agenda template Google Docs or agenda example is one thing – actually customizing it for your meeting’s purpose is another story. Apps like Google Calendar desktop and agenda app for Windows enable employees and managers to do so many things from a scheduling perspective. They can invite others with Google schedules, set reminders, input comments – but once they’ve done that as many do, calendar or scheduling, now what? All too often, it’s easy to neglect planning for upcoming meetings on the digital calendar planner, which means that the group shows up unprepared. Some of the most common reasons for this include:

  • Too Much Lead Time – If a meeting is scheduled weeks or months in advance, it’s easy to put off preparation or for your guests to lose context for the meeting.
  • Blending Work and Personal Calendars – So many professionals are busy outside of the office, which means they have to use the best family calendar app, online diary planner, school planner, or study planner for personal appointments on top of their workload. Sports practice, doctor visits – it can all be too overwhelming. When the Google agenda in your calendar is just a sea of notifications, it’s hard to focus on any one thing until it’s too late. Even using a cute online planner, cute online calendar, or free online planner 2020 does little to inspire focus.
  • Unclear Meeting Purpose and Goals – Some meetings require more preparation than others. However, if the person scheduling it didn’t put sufficient information into the meeting agenda, how will everyone else know? In some instances, attendees are unprepared simply because they weren’t using the right meeting agenda template PDF.

Simple Tips to Make Sure You Are Ready for Your Meetings

Once the challenges of meeting preparation become apparent, now they can be addressed with personalized planners and organizers. Using a free digital planner combined with a meeting tool like Docket can make it even easier to stay on topic and get everything in order. Here are some of the top ways to alleviate the problems we’ve discussed.

  • Build Collaboration Into the Online Agenda Planner – Rather than having a notification for each member, it’s better to block out time for preparation beforehand. For example, setting aside an hour or so a week before the meeting in your Google desktop calendar 2020. In that same vein, the meeting organizer can send updated details in the online planner app or online agenda planner (free). Also, organizers can use an agenda template in a meeting tool like Docket to help everyone collaborate easier.
  • Separate Calendars For Personal and Work – Trying to have one’s personal and professional life on a single page is distracting for the focus needed in the office. Instead, it’s better to use the best shared calendar app for couples or another best free calendar app to separate everything. This way, distractions are less of a problem and it’s easier to organize events and you can keep your work calendar more focused.
  • Add Detailed Agenda Items and Resources – It’s not enough to simply put a meeting into a free shared calendar app or online planner free with a brief overview. If the meeting requires extensive preparation or understanding, the event should be as detailed as possible. For example, adding an itinerary and list of talking points linked to your online planner Google from Docket can help everyone stay on target. Notify participants of specific goals and objectives to discuss during the meeting in Docket’s agenda templates by sharing the agenda from the app with all guests prior to the meeting. 

Templates for the Win

One of the best ways to improve and streamline your process is to start turning your favorite online agenda Google into a formal meeting agenda template through a meeting tool like Docket. When scheduling meetings, the organization is usually left to the person creating it. This practice can lead to disarray if everyone has a different online personal planner, complete with unique formatting. While one manager puts in tons of notes, another may only provide a summary. Fortunately, an online agenda template can alleviate this issue altogether. Here are some of the benefits of using the best meeting agenda templates in Docket:

  • Consistency Across Meetings – For example, when each team event uses the same team meeting agenda template, it’s easier for participants to scan through and see pertinent details. 
  • Automatic Details – No information will be forgotten with the right creative meeting agenda template. When you use a meeting tool like Docket that integrates with your calendar, organizers and guests have all of the information they need right at their fingertips.
  • Speed and Efficiency – Finally, rather than having to build a new event every time, organizers and participants can use and reuse fun agenda templates or preferred agenda templates over and over again. Not only does it keep everyone on task, but it saves time as well.

Thankfully, companies don’t have to create these cute online agenda template tools themselves. An online agenda planner app like Docket makes it easy to stay focused and on point with an easy-to-use interface and also offers a free online agenda app option with the Basic tier to give it a try. Because onboarding is so simple, everyone can start using its free agenda software right away enabling any company to see immediate results. Give the online agenda app, Docket, a try today.

About the Author

Heather Hansson

Heather is VP of Product and Chief of Staff at Docket. She enjoys leading cross-functional teams to work together on vision, strategy, and implementing solutions that help people work and live better. When she isn’t helping rid the world of wasteful meetings with Docket, Heather likes to run, take violin lessons with her son, and spend time with her family.

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