Meetings shouldn’t be considered a waste of time. In fact, they are one of the best ways for teams to collaborate, connect and explore different ideas, as well as discuss painful topics. Additionally, they are a wonderful tool for empowering employees. However, many managers make the mistake of simply letting those daily or weekly team meet-ups pass by without giving employees the chance to express their opinions or raise important topics.
If you fall into that category, there are a few easy ways to change that by implementing the five tips below.
5 Ways to Empower Employees Through Meetings
Empowering employees by making your weekly/daily/monthly meetings more meaningful is much easier than you might believe. Here are five simple steps that will point you in the right direction.
- Give Employees the Chance to Create the Agenda
When sending out meeting information, encourage your team members to add topics to the agenda. That way, you will allow them to freely discuss either a blocker they’re faced with or a problem they’re currently having and would like to talk about with the team.
- Let Your Employees Know What Happened During the Meeting
Even if someone missed a meeting, they should still be aware of what was discussed and what progress was made on critical topics. As a manager or team leader, you should ensure everyone is up-to-date with what happened during each meeting, including essential KPIs and status updates.
- Support Your Quiet Team Members
In every team, there are people who are less vocal — maybe because they’re new, shy, or just because they work remotely and it’s more difficult to engage. Encourage these attendees to participate by immersing them in the team atmosphere as much as possible and asking their opinion on agenda items.
- Give Employees a Choice
Empower your employees to feel comfortable missing meetings they feel they’re not required to attend or can’t contribute to. This will allow them to focus on their work and will make them feel more in control of their personal responsibilities. Some meetings really can be an email for select participants!
- Make Sure Everyone Can Track Progress
If you’re working on a project or if there are particular SLAs and KPIs you need to comply with, every team member should be able to track progress at any time, regardless of whether they attended the team meeting. It’s the meeting leader’s job to find a way to share that information in an effective manner.
As you can see, empowerment is all about giving people a choice, allowing them to voice their opinions, and making information available to them. While the first two factors depend entirely on your management style, sharing information depends on the tools you use in your organization.
Using an app like Docket will not only allow you to manage your meetings better, but it will also make it easier for all members of your team to stay aligned, informed, and up-to-date at all times.