Strategies for Improving Team Communication - Docket

Strategies for Improving Team Communication

Teamwork is one of the essential skills that people learn as they grow up. Whether this comes from playing sports as a child or learning an instrument as part of a band or orchestra, teamwork is an essential part of life. At the same time, teamwork can sometimes get lost in the shuffle once people enter adulthood. This is a problem because even as technology has allowed people to work remotely more often now than ever before, teamwork still matters. One of the most important parts of how to improve teamwork involves effective communication methods. There are a few points regarding team communication strategies that everyone should know.

Effective Communication Methods

When it comes to effective communication within a team, there are a few strategies for effective team communication in the workplace that everyone should keep in mind. First, it is important to think about how teams in the workplace communicate today. While there are still plenty of people who physically travel to work and sit near their team members, working remotely is becoming a bigger trend in today’s work culture.

Therefore, how to improve communication skills at work should center around some of the remote workplace methods as well. This might include electronic chat, video conferencing, email, and even phone calls. Keep in mind that people are going to communicate differently depending on the method they are employing. For example, text messages might tend to be shorter if they are sent using a mobile device. Emails tend to be longer and phone calls are going to feel more like a conversation. Even video conferencing might seem like a larger meeting. Therefore, it is important to impress upon all team members the importance of communicating professionally in the workplace. While there is a time and a place for informal chats, people need to make sure they stay focused on the task at hand.

For those wondering how to improve communication skills in the workplace, it is important to hone in on these various methods. Sometimes, information is lost in translation simply because people forget how they are speaking to one another. This is where the types of team communication and group communication techniques are critical.

How to Improve Communication Within a Team

For those who are looking at strategies for improving organizational communication, it is better to over-communicate than to under-communicate. Usually, more communication is going to be better. Remote teams might have trouble keeping everyone up to date. Therefore, constant communication is a must. When it comes to setting communication in team building for remote workers, ground rules are essential.

For example, people should always try to set their statuses as away if they are not on the computer. If someone goes to get lunch, they need to communicate this to the rest of the team. It is also a good idea to establish out of office auto-replies on emails or when someone goes on vacation.

One of the most important points that everyone should remember is that it is critical to share documents and provide recaps of team meetings for those who weren’t present. The biggest challenge of having people work remotely is that it can be hard to keep everyone on the same page. If people are unable to stay up to date on what the rest of the team is doing, there is a chance that the various members of the team might not be working toward the same goal. This can be a major problem when the team has to come together and present the final project. This leads to inefficiencies, wasted team, and lost hours. Effective team communication can prevent this from happening. Setting ground rules will help everyone stay on the same page as the rest of the project unfolds.

Benefits of Team Communication

There are a few additional benefits of teamwork that everyone should note when it comes to increasing team communication. First, when team members communicate, they learn how to improve teamwork towards each other’s’ strengths while covering for the weaknesses of various team members. Tasks get delegated to the appropriate person, allowing the team to maximize their skills and resources. Furthermore, when team members can communicate efficiently, productivity increases. There are fewer mistakes, deadlines are met, and the performance of the company increases as a whole.

This has several important implications including for customers. If the goal of the company is to meet the needs of its clients and customers, effective team communication will help them do exactly that. Customers are more likely to be satisfied with the final product, which means that the company is going to generate more revenue. Given that many companies are looking for ways to grow, teamwork is going to help them do exactly that. All of this comes down to the fundamentals of strong communication. With so many people working remotely, team communication is more important now than ever before.

About the Author

Heather Hansson

Heather is VP of Product and Chief of Staff at Docket. She enjoys leading cross-functional teams to work together on vision, strategy, and implementing solutions that help people work and live better. When she isn’t helping rid the world of wasteful meetings with Docket, Heather likes to run, take violin lessons with her son, and spend time with her family.

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