Meeting Recap Template - Docket

A Meeting Recap Template for Every Team

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Meeting Recap Template

There aren’t a lot of people who enjoy going to meetings. Some people believe they are a waste of time. In some situations, meetings can be a waste of time; however, if you plan your meetings appropriately, you can make sure that everyone’s time isn’t wasted. With the right format, meetings can be valuable. That is why it is important to use something called a meeting recap template. A meeting summary is a great way to keep people updated if they could not attend the initial meeting. What do you have to do to make sure everyone is on the same page when the meeting concludes? 

A strong meeting recap is a tool for teams to ensure the efficiency of all meeting sessions after the meeting has ended. Today, many people who work on the same team are located in different areas of the country. They may not be able to sit next to each other as they work on various projects. Particularly if they are located in different time zones, they might not all be available to attend the meeting at the same time. As a result, it is important to make sure all team members were on the same page. That is where a meeting recap can be helpful. 

If you make your meeting template too long, people are not going to read the entire thing. Therefore, they will not be ready when the project moves forward. On the other hand, if you do not include enough information on the meeting recap, people may not have the information they need to stay on top of the upcoming project. That is why it is helpful to use a meeting recap template.

The right meeting recap template will make it easy for the team members to fill out the document when the meeting has ended. It may only take a few seconds; however, this template can help catch up with people who may need a refresher on what happened during the meeting or who may not have attended the meeting at all. With the right tools in place, you can get the most out of your meetings. What should be included in your meeting recap template? There are several examples you should keep in mind. 

Minutes Of Meeting Template With Action Items

Of course, it is important to include some general information regarding the meeting. This should include the date of the meeting, the time of the meeting, who attended, and the agenda. On the other hand, the most important part of your meeting recap template will be your action items. If you have a minutes of meeting template with action items, everyone will know what they are supposed to do when the meeting ends. The meeting action items template is an important component because it lets people know what individual tasks they have been assigned after the meeting. 

If you are looking for a minutes of meeting template with action items, you might want to check out a minutes of meeting template with action items sample first. Then, you can develop your own minutes of meeting template with action items document or obtain a minutes of meeting template with action items download from another source. Furthermore, if you are trying to develop your own action items, you need to make sure they have a deadline. That way, each individual knows when his or her task is expected to be completed.

Before you distribute your minutes of meeting template with action items, make sure every action item has been assigned to a specific individual. Particularly for people who may not have been at the meeting, they will simply skip to the pertinent area. It may be helpful to highlight action items, but someone’s initials next to them, or flag action items electronically when you distribute the template. That way, you know every action item has been assigned to a specific person. Furthermore, you will also know that that specific person will understand what his or her duties are. A strong template has to account for each action item. That way, the team knows that nothing has been overlooked. 

Minutes Meeting Template Doc

When you are developing your meeting minutes template, it may be helpful to look at a staff meeting minutes sample. You can also upload a meeting minutes template in Google Docs, where everyone can read it. When you go through your minutes of meeting sample, the best meeting minutes template is going to include several items, including:

  • The basic information related to the meeting has to be included. This includes the meeting time, location, and list of people who attended the meeting.
  • It should also include a list of general topics that have been discussed. What topics were discussed and why?
  • After this, all key points shared during the meeting have to be placed in the appropriate context. That way, people understand what decisions were made and why.
  • If there is an upcoming meeting, the next meeting should be included in the meeting minutes template as well.
  • Any major decisions that the team made during the meeting also have to be included. 
  • Finally, any action items that were decided during the meeting also have to be included in the template. There should also be a timeline for future steps that have to take place. 

Make sure you include this information you are developing a template for your meeting minutes. That way, anyone looking for a refresher on what happened during the meeting will have access to the right information. 

Professional Minutes Of Meeting Format

There are two different types of meeting minutes. The first is called a professional minutes of meeting format. You may be looking for an example of how to write the minutes of a meeting. When it comes to writing a professional document for meeting minutes, you have to provide a greater level of clarity. Keep in mind that more people are going to depend on a template of professional meeting minutes to keep them updated on what happens during these meetings. 

For a professional template, you should make sure each point goes in the same place every time. Whereas informal meeting minutes may be more customized for just a few people, a professional meetings minute template will look the same across the entire department. If you use the same template every time, it will be easier for people to get the level of clarity they need from the professional meeting minutes. If you need help developing professional meeting minutes, you may want to look at a template or example for assistance. 

Informal Meeting Minutes Template

The other type of template is called an informal meeting minutes template. Even though you need to make sure all the information is there, this will look different from a professional meeting minutes template. Notably, an informal meeting minutes template could be customized for the type of meeting it was used for. Therefore, it is not going to look the same every time.

On the other hand, you still have to make sure all the important information is included in an informal meeting minutes template. You may even want to use an informal meeting minutes template free. When you are developing this template, your informal meeting minutes should include what the meeting was about, the biggest decisions that were made, and what next steps have to be taken. If you are writing this document for someone who wasn’t there, you may want to include some additional information pertinent to them. Of course, you want to have all action items that the team discussed.

Think about who is going to be reading these meeting minutes. Then, think about how much information you want to include. This will help you figure out how you can create an appropriate document for the intended audience. 

Simple Minutes Meeting Template

If you are trying to find the right template to meet your needs, you may want to start by looking at a simple meeting minutes template. This could include a staff meeting minutes sample, which can let you know the information you should have, how it should be laid out, and how you can make it easier for people to read. When you use a minutes of meeting sample, you can figure out what ideas you want to copy, what ideas you want to change, and what format you think would work best for your department, team, or company.

With access to a simple meeting minutes template, you can make it easier to catch people up on the meeting after it has finished. Some people may not remember everything. Other people may not even be there. With a free project meeting minutes template, you will have an easier time keeping everyone on the same page. 

It can be time-consuming to write your meeting minutes from scratch. Fortunately, there are software programs that can make it easier for you. If you have access to various templates, you can find the right one to meet your needs. Furthermore, after seeing the right template, you can also customize it further, helping you figure out what information needs to be included, what information may be omitted, and how you can make sure every team member is on the same page moving forward. 

“Docket has quickly become essential to doing our best work at Studio Science. Meetings are critically important to the services we provide clients, and having a platform dedicated to making meetings more effective, collaborative, and structured is game changing.”

Steve Pruden, CEO at Studio Science

“Docket helps us build better agendas, easily share notes, and follow up on action items. We have noticed our meetings have better preparation and follow through since partnering with Docket.”

Roger Deetz, VP of Engineering at Springbuk