How To Make Virtual Meetings More Interactive - Docket

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How To Make Virtual Meetings More Interactive

If you are one of the many members of the workforce who have been forced to work virtually during the past few months, you understand the many challenges of remote work that have arisen. For example, a lot of people have had trouble adapting their schedules. Instead of having to go into the office, they are working from home. With more flexibility, it can be tempting to procrastinate. In addition, a lot of people also end up going to virtual meetings regularly. Even though virtual meetings are a great way for people to keep in touch with everyone when they cannot go into the office, it is also important for everyone to make sure they can remain engaged during a virtual meeting.

When people have their computers at their fingertips at all times during a meeting, it can be tempting to surf the internet during the meeting session. If people are not paying attention to the virtual meeting, this can lead to many obstacles that have to be addressed later. Regardless of the types of virtual meetings are types of virtual events that people are holding, everyone needs to look at a few virtual meeting tips to learn how to make virtual meetings more interactive.

When looking at virtual meetings best practices, everyone needs to understand how to make virtual team meetings more engaging. For example, it might help perform a few ice breakers at the beginning of the meeting to get people more involved. It might also be a good idea to simply start with a round-robin of what everyone did during the weekend when it comes to making staff meetings more engaging. It might also be a good idea to ask everyone to prepare something in advance of the meeting. That way, when people show up for the virtual meeting, they all have something to share.

These are just a few of the surface-level details that people should understand when it comes to virtual meetings. Because many people believe that virtual and remote working will be here today, everyone must make sure they can get as much as possible out of their virtual meetings. When everyone thinks about their virtual meetings ahead of time, they increase their chances of getting everything on their to-do list done during the meeting. The quality of a virtual meeting is going to impact the efficiency of the rest of the workday. Therefore, it is critical to start by going over a few best practices for engagement in virtual meetings. What are a few of the most important points that everyone should keep in mind?

Best Practices For Engagement In Virtual Meetings

When it comes to the best practices for engagement and virtual meetings, it is good to think about how to engage participants in virtual meetings. For starters, one of the secrets of engaging remote meetings is only to invite people who need to be there. Nobody likes to have their time wasted, and anyone who doesn’t have to be there should not be required to show up.

Next, when it comes to making virtual meetings more engaging, it is also a good idea to show up with an agenda ahead of time. That way, everyone knows exactly how the meeting will proceed, and no one is caught off guard as the meeting unfolds.

Furthermore, for those wondering how to engage remote meeting participants, try to encourage everyone to show up with something to share. This can be a great part of how to make Zoom meetings fun. Try to encourage everyone to tell a joke ahead of time.

Finally, as to how to make Zoom meetings more engaging, it is also a good idea to use meeting tools. When the right meeting tools are used, people will have an easier time participating in the meeting. That way, nobody will be nervous about speaking up, and everybody will feel like they can get more involved during the meeting process. These are a few of the best practices that everyone should follow when it comes to virtual meetings.

Tools To Make Virtual Meetings More Interactive

Speaking of tools to make virtual meetings more interactive, a few examples may immediately come to mind. For those wondering how to make virtual meetings more engaging, it is critical to use the right online tools and software programs. For example, virtual meeting tools start with video conferencing technology. Everyone has to make sure they have the right software program to participate in the meeting, regardless of the online meeting types. For those who are wondering, “what is a virtual meeting,” all virtual meeting examples are going to require a strong video camera as well. It will be difficult for people to follow virtual meeting etiquette if they do not have a camera that allows them to participate.

Also, think about virtual meeting tools and the types of virtual meeting platforms that allow people to share documents with each other easily. For those who would like to make sure that everyone can participate when the virtual meeting starts, it is critical to ensure that everyone has the agenda ahead of time. Therefore, think about using an advanced document sharing tool that will allow everyone to look at the agenda and edit it appropriately.

Finally, make sure to have a virtual meeting tool that allows people to send chats to each other in addition to speaking into the microphone. That way, if someone has something to say, but they do not want to disrupt the meeting, they can do so easily. This chat function is another important way that people can make their virtual meetings more interactive.

How To Make Conference Calls More Engaging

Even though many virtual meetings are conducted using video cameras, there are still lots of meetings that do not have a visual component. As a result, many people may still be wondering how to make conference calls more engaging. When looking at the 16 secrets of engaging remote meetings, one of the most important tips to keep in mind involves setting clear expectations ahead of time. For example, there are a few fun conference call ideas that people might want to use to get people to participate a bit more.

Among the various conference call energizers that might get people to participate a bit more, consider using conference call trivia games. This is a great way to get the gears turning when people first jump on the conference call. Then, once people feel more comfortable speaking up during the conference call, it might also be a good idea to look at team building activities for conference calls. Even though there is no visual aspect to conference calls, it might still be possible to conduct team building activities over the phone. Instead, playing games such as “two truths and a lie” or offering problem-solving activities encourages people to come together. Those who are wondering how to make conference calls more engaging are a few of the top tips that everyone should follow.

Virtual Meetings Icebreakers

Finally, for those looking for ways to make their virtual meetings a bit more interactive, it might also be a good idea to consider going with a few ice breakers. Virtual meeting ice breakers are a great way to encourage people to speak up a little bit more. There are funny conference call ice breakers that people can play, such as going around the room and sharing a funny thing about each other. Funny ice breakers might also involve having a contest to see who can tell the top jokes. There are plenty of ice breakers for phone meetings in addition to Zoom icebreakers that people can use as well. Virtual team building ice breakers are a great way to get people to lower their guard a little bit more. That way, companies can use unique virtual ice breakers to get people more involved.

One of the top icebreakers that people may want to use involves sharing trivia about each other. For example, people might want to toss one interesting fact about themselves into the center. Then, the team should try to guess which fact goes with which person. This is a great way for people to get to know each other. Once people get to know each other a little bit better, they may feel more comfortable sharing information during the conference call itself.

Many people are a bit shy or embarrassed when it comes to conference calls and ice breakers. Therefore, companies may want to consider incentivizing people to participate in the ice breakers. A gift card, a candy bar, or a few other small prizes may be able to get people to participate just a little bit more. When people feel comfortable participating in ice breakers, they are going to feel more comfortable participating in the rest of the conference call. Ice breakers are some of the top ways to get more people to participate during virtual meetings.

“Docket has quickly become essential to doing our best work at Studio Science. Meetings are critically important to the services we provide clients, and having a platform dedicated to making meetings more effective, collaborative, and structured is game changing.”

Steve Pruden, CEO at Studio Science

“Docket helps us build better agendas, easily share notes, and follow up on action items. We have noticed our meetings have better preparation and follow through since partnering with Docket.”

Roger Deetz, VP of Engineering at Springbuk

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